Tendering Procedures and Bid Evaluation Training

Course Overview

Tendering Procedures and Bid Evaluation Training in Dubai: The engagement and management of contractors and suppliers is a vital part of any industry: huge sums of money are at stake, with projects of all types and sizes dependent on successful selection and management of contractors, vendors, providers of professional services and other third party suppliers.

Procurement teams need to be able to put the right contracts in place – which means clearly and accurately defining user requirements, attracting and selecting the right bidders to make proposals, correctly evaluating their proposals and ultimately making a contract award

This advanced level training course will cover the key elements of the procurement cycle up to and including contract signature. It addresses the needs of professionals carrying out purchasing functions in all industries, and will enable them to develop and improve their key skills to manage tenders, bids and other competitive proposals.

Course Objective

By the end of this training course, participants will be able to:

  • Determine the procurement strategy choices available for a given opportunity
  • Plan and manage a competitive tender process from A to Z
  • Identify, assess and make proposals on how to manage procurement risks
  • Select and apply alternative approaches to defining user requirements
  • Create an appropriate evaluation methodology to judge bids and tenders
  • Evaluate vendor proposals from a technical and commercial perspective
  • Handle the outcomes from a competitive bid process

Course Outline

Setting the Strategy for Bids and Tenders

  • Competitive and non-competitive bids
  • Selecting the tender strategy
  • Creating the tender plan
  • Using e-procurement techniques
  • Analysing Tendering risks
  • Choosing the best contract type, including
  • Lump sum contracts
  • Fixed price contracts
  • Cost reimbursement contracts
  • Measurement contracts
  • Industry specific contract types

Best Practices in Tender Procedures

  • The End to End procurement cycle
  • Seeking expressions of interest
  • Advertising the contract
  • Pre-qualification methodologies
  • The importance of the internal cost estimate
  • What is the role for negotiation?

Optimizing the Tender Documents

  • Contents of the Tender package?
  • Ensuring a robust specification / Scope of Work
  • Defining the response you require from bidders
  • Essential clauses in the draft terms and conditions
  • Anticipating and reducing the risk of scope change

Managing the Technical and Commercial Evaluation

  • The purpose of bid evaluation
  • Lowest price or best value for money?
  • Stages of the evaluation
  • Clarifying bids to assist the evaluation
  • Choosing Evaluation / Award criteria
  • Techniques to carry out the evaluation

Managing the Contract Award Stage

  • Communicating the results – internally and externally
  • Working with Tender Bonds and Performance Guarantees
  • Dealing with disputed contract awards
  • Operating under pre-contract Letters of Intent
  • Managing pre-contract scope changes

All commercial, engineering and construction level project decision makers across various industries including:

  • Project Managers and Construction Managers
  • Design Managers and Lead Engineers
  • Contract Managers and Contract Engineers
  • Project Controls and Planning Engineers
  • Quantity Surveyors
  • Anyone interested in the subject